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Workday Scheduling Specialist

Minnesota - Other

Hollstadt Overview

Hollstadt Consulting is a management and technology consulting firm dedicated to placing professionals at engagements where they will excel. When you work with us, you'll work with a refreshingly real company led and staffed by seasoned experts who are also down-to-earth, good people. We're committed to treating you with respect and helping you achieve your career aspirations.

Since 1990, Hollstadt has been a trusted partner to more than 150 domestic and global companies and has successfully completed over 3,000 projects. Our continued growth has created challenging and rewarding opportunities for accomplished IT and Business Consultants. Hollstadt Consulting is an equal opportunity employer including disability/veteran.

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Job Description

Role: Workday Scheduling Specialist - Implementation Contractor

Location: Hybrid in St. Paul, MN

Rate: $70.92 - $76.83/hour W2, dependent on skills and qualifications


Engagement Overview

The client is seeking a seasoned Workday Scheduling Specialist to serve as the Scheduling Workstream Lead for a countywide Workday ERP implementation. This contractor will partner closely with the Workday implementation vendor and internal stakeholders to design, configure, and deploy scheduling and time-related functionality within Workday HCM.

This role is delivery-focused and requires deep hands-on expertise in translating highly customized, Excel-based scheduling processes from a legacy PeopleSoft environment into scalable, best-practice Workday solutions.


Project Background

The client is replacing its legacy ERP system, PeopleSoft (Aspen and Summit modules)—implemented in 2000—with Workday HCM and Finance. The legacy system includes extensive customizations and manual workarounds, particularly in scheduling and time tracking.

Workday was selected through a competitive RFP process following a comprehensive needs assessment. The implementation emphasizes modernization, reduction of customizations, improved operational efficiency, and improved service delivery through standardized, cloud-based functionality.


Project Objectives

  • Implement a modern, cloud-based ERP platform with improved functionality
  • Leverage standard Workday capabilities and industry best practices
  • Reduce reliance on manual processes and Excel-based scheduling tools
  • Improve efficiency, accuracy, and integration across HR, Payroll, and Finance

Scope of Work

Scheduling Workstream Leadership

  • Lead the Scheduling workstream for the Workday HCM implementation
  • Act as the primary internal scheduling subject matter expert
  • Partner with the Workday implementation firm to drive design decisions and validate configuration
  • Coordinate with HR, Payroll, Finance, IT, and operational departments

Current-State Assessment & Excel-to-Workday Transition

  • Analyze existing scheduling processes maintained in Excel and PeopleSoft
  • Document complex scheduling rules, shift patterns, premiums, rotations, and exceptions
  • Translate Excel-based logic into Workday Scheduling and Time Tracking configuration
  • Recommend process changes to align with Workday best practices and minimize customization

Workday Solution Design & Validation

  • Lead requirements definition and functional design for:
    • Workday Scheduling
    • Time Tracking
    • Pay-impacting scheduling rules
  • Review and validate configuration completed by the implementation partner
  • Ensure scheduling design supports payroll accuracy and downstream finance impacts

Data Conversion & Testing

  • Define and support migration of scheduling-related data into Workday, including:
    • Schedule templates and patterns
    • Rule definitions
    • Employee assignments
  • Lead scheduling-related testing (unit, end-to-end, and UAT)
  • Validate converted data and scheduling outcomes against current-state expectations

Deployment & Go-Live Support

  • Support training strategy and readiness efforts for schedulers and managers
  • Serve as scheduling SME during go-live and post–go-live stabilization
  • Support issue resolution related to scheduling and time collection

In-Scope

  • Replacement of PeopleSoft scheduling and time-related functionality
  • Participation in project-level:
    • Communications planning (as needed to support scheduling users)
    • Change readiness activities related to scheduling
    • Training needs assessments and support

Out-of-Scope

  • Workday modules not required to replace existing scheduling or time functionality

Required Experience

  • Extensive hands-on experience with Workday Scheduling and Time Tracking
  • Prior experience leading a functional workstream on a Workday implementation
  • Proven ability to convert Excel-based scheduling processes into Workday solutions
  • Experience working directly with a Workday implementation partner
  • Strong documentation, problem-solving, and stakeholder communication skills

Preferred Experience

  • Workday Pro certification (Time Tracking and/or Scheduling)
  • Public sector or government ERP implementation experience
  • Experience in complex scheduling environments (e.g., multi-shift, unionized, regulated workforces)
  • Strong understanding of payroll impacts tied to scheduling

Benefits + Perks

Comprehensive Benefit Plan

Hollstadt offers medical, dental, vision, life insurance, short-term disability, long-term disability, paid sick leave, and retirement benefits to eligible employees. With three different medical plans to choose from, you can enroll in the coverage you need from individual to family, or anywhere in between!

Remarketing Process

Hollstadt is based on retention and relationships. We get to know your strengths and career wishes throughout your assignment and then start remarket discussions 6-8 weeks prior to your end date. By being proactive, we are able to keep your down time between assignments as short as possible, unless you choose otherwise.

Professional Development

Hollstadt offers on-demand training through our consultant portal. Trainings give our consultants the continuing education they need to excel on their projects. Many of our courses apply towards continuing education credits and we have an entire training hub dedicated to upskilling in Artificial Intelligence (AI).

401k + Matching

One popular benefit is our 401(k) match on the first 4% of your contributions. Hollstadt wants to help you reach your long-term financial goals and understands that planning for your future is critical. Consultants also have access to support from a Financial Advisor.

Bonus Opportunities

We appreciate and reward loyalty. Join Hollstadt, stay for 5 years, and we’ll give you a $5,000 Longevity Award bonus! Additionally, we know great talent knows other great talent. If you are on contract with Hollstadt and refer one of your connections who gets placed, we’ll pay you $1,000!

Ongoing Support & Networking

We have made a significant investment in building a support program for our consultant team - so you never have to feel like you are going it alone. We also have a Consultant Coach program which acts like a 'work buddy' to provide a safe ear for questions or concerns at your client site.